Best Technique to Convert OST to PDF Format with Attachments

The above query explained that the user was searching for a straightforward method to convert OST to PDF format safely. I found this solution, which we will learn after we understand the difference between OST and PDF formats.

Fundamentals of the OST & PDF Formats

Users convert their OST files to PDF format, which provides a universally accessible and secure way to preserve email data. PDFs are easily shareable, maintain formatting, and can be viewed on any device without the need for specific software. Additionally, they offer protection against unauthorised editing, ensuring data integrity. Let’s discuss OST and PDF files. What are they, actually?

Outlook PST Format: OST is a data file used by Microsoft Outlook to store an offline copy of your mailbox data, including emails, contacts, and calendar events. It allows you to access and work with your Outlook data even when you’re not connected to the internet or the Exchange server.

PDF (Portable Document Format): It’s a universal file format that preserves a document’s original formatting and layout regardless of the software, hardware, or operating system used to create or view it. It has many key features, including document integrity, cross-platform compatibility, security, searchability, and compression.

Now that you know what an OST and a PDF file are, let’s go over the technical methods to convert OST to PDF attachment.

Ideal Approach to convert OST emails to PDF with attachments Effortlessly

While transferring multiple OST files to PDF format can be challenging, it can be made simpler with the appropriate approach. We will walk you through two different ways to convert your Outlook OST files to PDFs that include attachments. You can ultimately choose the one that best fits your needs. Proceed now to comprehend each method’s step-by-step instructions.

Technique 1: How to Convert OST to PDF Format With MS Outlook?

We will demonstrate how to convert OST emails to PDFs online for free. Follow the instructions in Outlook to convert the OST file to a PDF:

1. Open Microsoft Outlook and navigate to the folder containing the OST file you want to export.
2. Select the emails or items you want to convert to PDF.
3. Click on the “File” menu and select “Print.”
4. In the “Print” dialogue box, select “Microsoft Print to PDF” as the printer.
5. Specify the destination folder and file name for the PDF file.
6. Click on the “Print” button to start the OST to PDF conversion process.

By following the above steps, you can convert OST files to PDF format for free; however, there are some important things you should know before using this method.

Limitations of the Manual Method

If you have a lot of OST files or folders to convert to PDF format, the manual method can be difficult and time-consuming. Let’s now talk about the shortcomings of the previously mentioned approach. 

• Time-consuming, especially for large OST files or a large number of emails.
• Does not allow for batch conversion of multiple OST files.
• Lacks advanced features such as selective conversion, image compression, or password protection.
• It does not allow you to save your emails with attachments.

If the manual approach is giving you problems and you need to convert a lot of data from OST to PDF, you should use the automated method that is thoroughly explained in the section below.

Technique 2: How to Convert OST to PDF Format Without MS Outlook?

The OST to PST converter tool is the most efficient and versatile tool that can convert single or multiple OST files. Moreover, it can easily transfer many OST files or folders into PDF format, with or without attachments. It provides various advanced features, including a date filter, a custom folder name, the ability to maintain folder hierarchy, and more. This software is a professional tool that is used by many companies and organisations because it provides high-quality formatting. Furthermore, this single tool can easily convert OST to MBOX, PST, DOC, CSV, MSG, VCF, HTML, JPG, ICS, IMAP, AOL, Office 365, Yahoo Mail, and many other email clients and formats. Now let’s move forward to understand the steps to convert the bulk OST to PDF at once without further delay.

Instructions to convert Outlook OST to Adobe PDF Format:

1. Launch & Run the OST to PST Converter Tool on your system.
2. Choose the Select Files or Select Folder button to import the OST files, and then click on the Next button.
3. Preview all the files from the tree-structure list, select the files that you need, and then click on the Next button.
4. Click on the drop-down list, and then choose the PDF format.
5. Opt for the additional feature that you wish for, and click on the Path to Save button to choose the saving location.
6. Finally, click on the Convert button to convert OST to PDF in bulk.

Note: You can download the OST to PST Converter tool on your system for free. With this tool, you can directly convert OST to EML or import OST to Office 365, as well as other file formats and email clients.

Conclusion

This helpful guide explains two good techniques to convert OST to PDF format. However, the manual method is best for those who need to convert a few emails from Outlook OST to PDF, and it has some limitations. Other than that, the professional method is a direct and reliable method that helps to convert uncountable OST files into PDF format at once, and it also provides advanced and amazing features. This tool supports all versions of Windows, so you can download it for free on your system. If you have any doubts, you can ask them via live chat.

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